The Tradeshow Specialist participates in the strategy and focuses on the implementation of US-based national and regional tradeshows and customer events. The Tradeshow Specialist works collaboratively with cross-functional internal staff and external vendors to execute on the company’s vision and business objectives at events.

Principle Duties and Responsibilities :

Conduct pre-planning trade show, conference and special event strategy including: presentations/meetings, timelines, product lists, attendee lists in partnership with marketing managers and/or sales.
Gather and align both internal and external resources to deliver a high quality presence for virtual or on-site tradeshows and sponsored symposia while managing strict guidelines and budget.
Coordinate event and tradeshows logistics: including arranging hotel blocks, booth set-up and breakdown, managing travel, on-site scheduling, etc.
Organize meeting specifications (meeting room set-up, hotel rooming list, food and beverage arrangements, audio-visual requirements, ground transportation arrangements, recreational activities, etc.)
Administer logistics for regional tradeshow requests with local sales team.
Administer tradeshow and events budget including tracking, reporting, initiating contract/procurement process and ensuring timely payment of vendors
Schedule and participate in regular tradeshow and event planning meetings in collaboration with Commercial, Marketing, Corporate Communications and Medical Office
Schedule and participate in post-event debriefs in collaboration with key stakeholders
Assist in project managing print and digital advertising for medical journals and societies, including email blasts, while tracking budget, deadlines, and analytics.

Qualifications

Job Qualifications:

BA in Marketing or related degree
3-5 years trade show experience
Confident in verbal and written communication with all levels of an organization, external partners, and vendors
Must be highly organized, flexible, can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
Must be able to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
Must be able to work independently and as part of a team
Proficient with Microsoft Office – specifically Powerpoint and Excel. SAP and Salesforce.com experience is a plus.
Willingness to travel (40% domestic travel)
Ability to lift up to 35lbs