Tradeshow Specialist

Auris Health

Auris Health

United States
Posted on Saturday, September 2, 2023
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The  Tradeshow Specialist  participates in the strategy and focuses on the implementation of US-based national and regional tradeshows and customer events. The  Tradeshow Specialist  works collaboratively with cross-functional internal staff and external vendors to execute on the company’s vision and business objectives at events.

Principle Duties and Responsibilities :

  • Conduct pre-planning trade show, conference and special event strategy including: presentations/meetings, timelines, product lists, attendee lists in partnership with marketing managers and/or sales.
  • Gather and align both internal and external resources to deliver a high quality presence for virtual or on-site tradeshows and sponsored symposia while managing strict guidelines and budget.
  • Coordinate event and tradeshows logistics: including arranging hotel blocks, booth set-up and breakdown, managing travel, on-site scheduling, etc.  
  • Organize meeting specifications (meeting room set-up, hotel rooming list, food and beverage arrangements, audio-visual requirements, ground transportation arrangements, recreational activities, etc.)
  • Administer logistics for regional tradeshow requests with local sales team.
  • Administer tradeshow and events budget including tracking, reporting, initiating contract/procurement process and ensuring timely payment of vendors
  • Schedule and participate in regular tradeshow and event planning meetings in collaboration with Commercial, Marketing, Corporate Communications and Medical Office
  • Schedule and participate in post-event debriefs in collaboration with key stakeholders 
  • Assist in project managing print and digital advertising for medical journals and societies, including email blasts, while tracking budget, deadlines, and analytics.


Job Qualifications:

  • BA in Marketing or related degree
  • 3-5 years trade show experience
  • Confident in verbal and written communication with all levels of an organization, external partners, and vendors
  • Must be highly organized, flexible, can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
  • Must be able to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
  • Must be able to work independently and as part of a team
  • Proficient with Microsoft Office – specifically Powerpoint and Excel. SAP and Salesforce.com experience is a plus.
  • Willingness to travel (40% domestic travel)
  • Ability to lift up to 35lbs