About the Team:

The Executive Assistant team at Relativity is the connective tissue that keeps leadership aligned, informed, and operating at speed. Far more than calendar managers, our EAs are trusted partners who anticipate needs, streamline decision-making, and create leverage for executives so they can focus on the most critical priorities. The work spans across every department and function, offering a unique vantage point into how Relativity builds, scales, and executes its mission. With a balance of precision and adaptability, we enable leaders to operate at their best in a fast-moving, high-stakes environment. This is a role where judgment, discretion, and collaboration are paramount—and where every day brings the opportunity to solve complex challenges, build lasting relationships, and directly impact the company’s trajectory.

About the Role:

We are seeking a highly organized, proactive, and experienced Director of Executive Operations to provide operational support to the CEO and Executive Vice Chair of Relativity Space and manage a team of Executive Assistants who support executives across all departments at Relativity Space. This is a highly visible, mission-critical role that blends high-level administrative support with operational oversight across multiple entities, time zones, and priorities.

You will report to the Head of Executive Operations and manage exceptionally complex, high-volume calendars; streamline communication; coordinate logistics; and align priorities across all departments at Relativity. Acting as both gatekeeper and accelerator, you will anticipate needs, remove bottlenecks, and ensure initiatives move forward efficiently. Success requires impeccable attention to detail, superb communication skills, discretion, and proven experience supporting executives in fast-paced, high-stakes environments. You will help lead a culture of excellence within the Executive Assistant team, ensuring world-class support that enables senior leaders to focus on their most high-impact work.

• Executive Support:
  • Manage complex calendars and prioritize meetings based on strategic objectives
  • Draft and manage high-level communications on behalf of executives (emails, briefings, agendas)
  • Oversee the planning and execution of leadership offsites, internal events, board meetings, investor meetings, and VVIP tours

• Stakeholder & Cross-Company Coordination:
  • Work closely with the head of executive operations, chiefs of staff, executive assistants, and senior leadership across Relativity to ensure meetings align with monthly and annual objectives.
  • Understand the CEO’s short- and long-term priorities to guide scheduling decisions.
  • Act as the central hub for scheduling across all departments, synchronizing leadership meetings, investor touchpoints, board sessions, and internal events. Maintain a macro view of company calendars to avoid overlap and inefficiencies.
  • Build systems and workflows to ensure smooth coordination of logistics, recurring briefings, document preparation, and knowledge transfer.

• Administrative Excellence:
  • Lead and model best practices in executive support, calendaring, and information flow
  • Coordinate briefing materials and prep for key meetings, speeches, and engagements
  • Continuously improve systems, workflows, and tools to drive efficiency across the executive office

• Team & Culture Leadership
  • Support, coach and mentor existing EA’s to maintain top team performance and ensure alignment with the high standards expected by senior executive leadership, including on briefings, execution plans, and fostering a community of ownership - minimizing the need for executive oversight and rework.
  • Create consistency and high service quality across the EA function
  • Act as a culture carrier within the executive office - bringing positivity, discretion, and collaboration to all interactions

About You:

• Minimum of 7–10 years of experience in a high-level executive assistant, chief of staff, or scheduling director role supporting C-suite corporate executives.
• Proven experience managing highly complex, multi-entity calendars.
• Exceptional organizational, multitasking, and time-management skills.
• Discretion and professionalism in handling confidential and sensitive information.
• Expert in Google Workspace and/or Microsoft Outlook, and calendar coordination tools like Calendly, etc.
• High emotional intelligence, calm under pressure, and excellent judgment.
• Flexibility to be responsive outside traditional business hours.
• Bachelor’s Degree

Nice to haves but not required:

• Experience supporting a CEO or executive who oversees multiple businesses.
• Familiarity with family offices or portfolio company structures.
• Previous experience in fast-paced industries such as tech, finance, or private equity.