Community Practice Clinical Data Coordinator

Trial Library

Trial Library

San Francisco, CA, USA
Posted on Thursday, October 13, 2022
Our mission is to improve health equity by expanding access to cancer precision medicine.
Trial Library, Inc. is a venture-backed startup founded in 2022 to address inequities in clinical trial participation. Our technology is integrated with human-led navigation to enable clinical trial discovery for anyone, anywhere. Our vision is to be the leading discovery and recruitment platform for inclusive clinical trials.
We are a diverse team of experts who believe that health equity starts with patient and provider empowerment. We believe that inequities in clinical trial access need to be addressed creatively and intentionally. We believe that inclusive research environments can answer questions that improve health outcomes for all, not just the few who participate in clinical trials. We believe in the power of technology to disseminate high quality health information about clinical trials sustainably. We believe in the power of representation in online health communication.
The Community Practice Clinical Data Coordinator at Trial Library will play an integral part in expanding access to cancer clinical trials by pioneering pre-screening efforts in community oncology settings. The Clinical Data Coordinator must be able to review clinical trial protocols and understand inclusionary and exclusionary criteria for clinical trials. This role will be responsible for proactively reviewing patient medical records to evaluate clinical trial eligibility. This role will work closely with clinical staff to coordinate access to patient medical records, running a pre-screen within the electronic medical record, and transferring PHI to the Ally navigation team. This role will define processes within each clinic to ensure validation of pre-screen candidates by the on-site provider. The Clinical Data Coordinator will help to arrange any additional activities necessary for pre-screening.

Your Responsibilities

  • Review and abstract clinical data from electronic and paper medical records
  • Follow established policies and procedures to protect the confidential nature of clinical data
  • Obtain medical records from outside sources to complete chart for clinical trial eligibility evaluation
  • Use reference material to appropriately facilitate accuracy and completeness of reports
  • Prepare pre-screening charts for clinician review and maintain source documentation
  • Compile daily and weekly pre-screening reports for Trial Library leadership
  • Collaborate with clinical and non-clinical teams such as physicians, nurse practitioners, physician assistants, or administrative staff
  • Document and maintain technically accurate best practices in SOPs for medical chart abstraction, reporting, and other pre-screening activities
  • Develop trainings based on SOPs to onboard community practices, clinical data coordinators, and other pre-screening personnel
  • Serve as liaison and resource for community oncology practices
  • Be willing to travel to clinics, up to 75% of time

Your Qualifications

  • 1+ years of experience in clinical data abstraction or 3+ years experience in a research or clinical setting
  • Demonstrated proficiency in multiple software systems used in hospital and clinical settings
  • Experience using EMRs such as Epic Systems Corporation, Oracle Cerner, OncoEMR (Flatiron), Aria Oncology Information System (Varian), MOSAIQ (Elekta), iKnowMedGeneration 2 (McKesson), etc.
  • Ability to quickly learn new computer applications as needed
  • Ability to multi-task and complete a high volume of work within deadlines
  • Attention to detail and highly organized
  • Clinical research experience preferred
  • Working knowledge of medical terminology required
  • Bachelor’s or equivalent degree required
Our Core Values
1. Ally is our favorite moniker
2. The most inclusive approach is worth the work
3. Celebrate measurable improvements in equity outcomes
4. Fearless advocates for diversity
5. Incentives matter to stakeholders choosing our products
6. Taking initiative is actually giving
7. We are accountable for the experience of patients and providers
8. Empathy and humility are the real dynamic duo
Trial Library, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.